Reserve Fund

A reserve fund is a savings account or other highly liquid asset set aside by an individual or business to meet any future costs or financial obligations, especially those arising unexpectedly. If the fund is set up to meet the costs of scheduled upgrades, less liquid assets may be used. For example, a homeowner's association often manages a reserve fund to help maintain the community and its amenities using the dues paid by homeowners.

A reserve fund sets aside money for covering scheduled, routine and unscheduled expenses that would otherwise be drawn from a general fund. Governments, financial institutions and private households may establish reserve funds. Although the fund size may vary, the typical goal is to deposit funds on a regular basis in an account that accrues interest, thereby increasing the fund's value while not in use. Because expenses may arise unexpectedly, a reserve fund is typically kept in a highly liquid account, such as a savings account.

In pension funds, for example, money is invested on behalf of a fund's members and later paid out during retirement. When working employees sign up for a pension fund, they put money into a reserve fund that is used to ensure money is available for other employees who signed up to receive a payout when they retire.

Reserve funds are often utilized by homeowners' associations and condominiums in the event of large-scale maintenance or renovation projects, as well as for any costly emergency situations pertaining to the community. Reserve funds are typically managed in tandem with operating funds, which more commonly fund the community's day-to-day expenses or recurring costs, such as housekeeping, taxes, insurance and utilities. Condo communities and HOAs typically establish and maintain the funds using the dues, or HOA fees, paid by owners to cover maintenance, repairs and other expenses incurred by the community. The community association's board usually oversees the funds and decides how to allocate their use. For example, rather than tapping into the operating fund, the board may use part of the reserve fund money to cover biannual insurance payments.

If a condominium incurs a large expense that the reserve fund cannot cover, then each member or owner may pay an assessment to cover the cost. For example, when a condominium's parking garage needs emergency repairs, unit owners may be asked for additional funds beyond their regular association dues.

The best way to avoid a special assessment is to ensure the building’s reserve fund is well-equipped with enough money to handle expenses, including those that are unexpected. Oftentimes, HOA boards determine how much money should go into their reserve fund supply via a reserve study, where independent consultants assess the state of a property and make recommendations for the reserve fund based on physical and financial analysis. The experts consider the age of the property, its current state and the amenities it provides, as well as project maintenance costs that may be needed in the future. Because condominiums or HOAs do not always fully fund their reserves, the final figure determined by a reserve study is only a recommendation.

The implications of a poorly managed reserve fund can translate to higher dues or assessments for members of a community association, so potential buyers should investigate the efficacy of a particular HOA, or condominium community, before purchasing a home under its jurisdiction.